Face Attendance & Biometric Policy

Last Updated: 26 June 2026

AMRRAV HRMS is developed and maintained by AMRRAV SOFTECH PVT LTD. The Face Attendance feature is designed only for secure employee identity verification during attendance marking.

1. Purpose of Face Attendance

Face Attendance is used to verify that the employee marking attendance is the authorized employee.

This feature may be used for:

• Employee attendance marking
• Face Punch verification
• Preventing buddy punching
• Workplace attendance validation
• GPS and Geo-Fencing based attendance verification, where enabled

2. Employer-Controlled Feature

Face Attendance is enabled only when the employer or authorized organization administrator chooses to use this feature.

Employees should contact their HR department or system administrator for questions related to face attendance activation, consent, correction, or deletion requests.

3. Camera Permission

The AMRRAV HRMS app may request camera permission only for face attendance and employee profile/photo-related features.

• Camera is used only when the user initiates Face Punch or photo capture.
• Camera is not used for continuous monitoring.
• Camera is not used for hidden recording or surveillance.
• Camera access is not activated in the background.

4. Face Data Collection

When Face Attendance is enabled, the app may collect or process face-related information for identity verification.

Depending on the organization’s configuration, this may include:

• Employee face photograph
• Face attendance image
• Face verification data
• Attendance punch timestamp
• Device information related to attendance punch
• GPS location at the time of attendance, if GPS attendance is enabled

5. Use of Face Data

Face data is used only for legitimate HRMS and attendance-related purposes.

• To verify employee identity during attendance marking
• To prevent proxy attendance
• To maintain attendance records
• To support HR and payroll processing
• To generate attendance reports for the employer

6. No Sale of Face Data

AMRRAV SOFTECH PVT LTD does not sell face data, biometric data, attendance images, or employee personal information to third parties.

7. Data Sharing

Face attendance data may be accessible only to the employer organization, authorized HR/admin users, or service providers required to operate and support the AMRRAV HRMS platform.

Data may also be disclosed when required by applicable law, court order, or government authority.

8. Data Security

AMRRAV HRMS uses reasonable administrative, technical, and organizational security measures to protect face attendance information from unauthorized access, misuse, alteration, or disclosure.

Access to face attendance data is restricted to authorized users only.

9. Data Retention

Face attendance data is retained according to the employer’s HR, attendance, payroll, and compliance policies.

Some records may be retained for legal, payroll, audit, security, or statutory compliance requirements.

10. Data Deletion

Face attendance data may be deleted or anonymized when:

• The employer requests deletion.
• The employee leaves the organization and the employer approves deletion.
• The employee account is permanently removed, subject to applicable laws.
• Retention is no longer required for payroll, legal, audit, or compliance purposes.

For deletion requests, please refer to our Data Deletion Policy:

https://www.amrravsoft.com/data-deletion-policy.php

11. Employee Consent

Use of Face Attendance may require employee consent depending on employer policy and applicable laws.

Employees should review their organization’s HR policy before using Face Attendance.

12. Alternative Attendance Methods

If an employee is unable or unwilling to use Face Attendance, they should contact their employer or HR department to ask whether alternative attendance methods are available.

13. Prohibited Use

Users must not misuse Face Attendance features.

• No fake face attempts
• No proxy attendance
• No spoofing or manipulation
• No unauthorized access
• No use of fake GPS or location manipulation tools

14. Policy Updates

We may update this Face Attendance & Biometric Policy from time to time. Any updates will be published on this page with the updated date.

15. Contact Us

For questions related to Face Attendance, biometric processing, or data deletion, please contact us: