Data Deletion Policy

Last Updated: 26 June 2026

AMRRAV SOFTECH PVT LTD respects user privacy and provides organizations and authorized users with a transparent process for requesting deletion of personal information stored in the AMRRAV HRMS platform.

1. Purpose

This policy explains how users or organizations can request deletion of personal information associated with the AMRRAV HRMS application.

2. Data That May Be Deleted

Depending on your organization's policies and applicable laws, the following information may be deleted:

• Employee Profile Information
• Employee Photograph
• Attendance Records (where permitted)
• Leave Records
• Payroll Information (subject to legal retention requirements)
• GPS Attendance Data
• Face Authentication Data (if enabled)
• Device Registration Information
• Notification Tokens
• User Login Information

3. How to Request Data Deletion

Employees cannot directly delete organization-owned HR records unless authorized by their employer.

To request deletion:

• Contact your HR Department or System Administrator.
• Alternatively, contact AMRRAV SOFTECH PVT LTD using the contact details below.
• Include Employee ID, Company Name, Registered Email Address, and the reason for the request.

4. Verification Process

To protect user information, deletion requests may require identity verification before any action is taken.

5. Processing Time

Verified deletion requests are generally processed within 30 business days, unless a longer retention period is required by law or contractual obligations.

6. Information That May Be Retained

Certain records may be retained when required by:

• Employment Laws
• Payroll Compliance
• Income Tax Regulations
• Government Authorities
• Court Orders
• Fraud Prevention
• Security Audits

7. Face Authentication Data

If Face Attendance is enabled by the employer, face authentication data will be removed when:

• The employee leaves the organization.
• The employer requests deletion.
• The employee's account is permanently removed, subject to employer approval and applicable legal requirements.

8. Location Data

GPS attendance information is retained only as required for attendance verification and organizational reporting. It may be deleted according to employer policies and applicable laws.

9. Account Deletion

If an employer permanently deletes an employee account, associated personal information will be removed or anonymized where legally permitted. Some business records may continue to be retained for statutory compliance.

10. Contact Us

For any questions regarding data deletion requests, please contact us.